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How to License Your Windows Server 2012 R2 Terminal Server
If you want to use Windows Server 2012 R2 as a terminal server, you need to obtain and install client access licenses (CALs) for each user and device that connects to it. In this article, we will explain the different types of CALs, how they work, and how to install and manage them.
Types of CALs
There are two types of CALs for Windows Server 2012 R2 terminal server: per device and per user. The type of CAL you choose depends on how you want to license your users and devices.
Per device CALs are assigned to each device that connects to the terminal server. They are tracked by the license server and can be revoked up to 20% of the total number of purchased CALs. Per device CALs are suitable for environments where multiple users share the same device, such as shift workers.
Per user CALs are assigned to each user that connects to the terminal server. They are not tracked by the license server and cannot be revoked. Per user CALs are suitable for environments where users access the terminal server from multiple devices, such as laptops, tablets, or smartphones.
Both types of CALs have the same price and functionality. You can mix and match them according to your needs, but you cannot exceed the total number of purchased CALs. You also need to have a Windows Server license for each server that runs the terminal server role.
How to Install and Activate CALs
To install and activate CALs, you need to set up a license server on your network. The license server is a computer that runs the Remote Desktop Licensing role service and stores the CALs. You can use any computer that runs Windows Server 2012 R2 as a license server, but it is recommended to use a dedicated server that is not a domain controller or a terminal server.
To install the Remote Desktop Licensing role service, follow these steps:
Open Server Manager and click Manage > Add Roles and Features.
On the Before You Begin page, click Next.
On the Select Installation Type page, select Role-based or feature-based installation and click Next.
On the Select Destination Server page, select the server where you want to install the role service and click Next.
On the Select Server Roles page, select Remote Desktop Services and click Next.
On the Select Features page, click Next.
On the Remote Desktop Services page, click Next.
On the Select Role Services page, select Remote Desktop Licensing and click Next.
On the Confirm Installation Selections page, click Install.
On the Installation Progress page, wait for the installation to complete and click Close.
To activate the license server, follow these steps:
Open Server Manager and click Tools > Remote Desktop Services > Remote Desktop Licensing Manager.
Right-click the license server name and select Activate Server.
On the Welcome to the Activate Server Wizard page, click Next.
On the Connection Method page, select Automatic connection (recommended) and click Next.
On the Company Information page, enter your company name and contact information and click Next.
On the Completing the Activate Server Wizard page, click Next.
On the License Server Activation page, click Finish.
To install CALs on the license server, follow these steps:
In Remote Desktop Licensing Manager, right-click the license server name and select Install Licenses.
On the Welcome to the Install Licenses Wizard page, click Next.
On the License Program page, select the license program that you purchased your CALs from (for example, Volume License) and click Next.
On the Product Version and License Type page, select Windows Server 2012 RDS Per Device CAL or Windows Server 2012 RDS Per User CAL depending on your choice and click Next.
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